Zoom is one of the most popular video conferencing apps used by business owners to conduct meetings, host classes, and more. With the recent increase in video chat users, it has come to light that Zoom may not be as secure as everyone thinks. However, the company has and will continue to take data protection efforts to ensure Zoom users are safe and that no more security issues arise. If you find yourself using the service for personal or business use, we’ve listed several Zoom security and privacy settings you should be aware of.
Zoom Privacy & Security Settings You Can Use
- Pre-Meeting Settings:
- Passwords: Passwords protect your meeting or webinar by requiring a password to join.
- Join by domain: Only allow pre-approved email addresses or those who have a Zoom account to join a meeting.
- Pre-Meeting Settings:
- In-Meeting Settings:
- Disable Private Chat: Disable meeting participants from chatting with one another. This avoids spam content from being shared, along with meeting distractions.
- Remove Participants: Remove participants as you please, whether they are soliciting, inappropriate, and so on.
- Disable Screen Sharing: Only allow those who you approve to share their screens.
- Turn Off File Transfer: Don’t allow participants to share files in the meeting chat. This helps avoid any dangerous or spammy files from getting shared.
- In-Meeting Settings:
- Encryption: Zoom uses Advanced Encryption Standard (AES) 256 to encrypt session audio, video, and screen sharing content. This process gives the user a one-time key to encrypt their session.
- Recording Storage: After sessions are finished, a recording of the session (video and audio) is stored in Zoom’s cloud. This recording can be password protected for added security.
- Recording Access: Session hosts and admins have the choice of who they want to share recordings with and if it requires registration.
- Audio Signatures: Enables hosts to embed a user’s information into audio recordings as a watermark in the event they share it without permission.
- Watermark Screenshots: Puts an image containing part of a user’s email address on the shared content and on the video screen of the person sharing their screen.
- File Transfer Storage: Files shared in a meeting chat are encrypted, stored, and will be deleted after 24 hours after the meeting concludes.
- 2-Factor Authentication: Admins can require users to enable 2FA to access their Zoom portal.
- Consent To Be Recorded: If meetings are being recorded, a notice will appear to all users saying the session is being recorded.
Other Ways Zoom Protects Its Users
- Zoom Has Multiple Security Certifications: To comply with the latest data privacy laws, rules, and regulations, Zoom is certified and abides by the regulations of SOC 2 (Type II), FedRAMP (Moderate), GDPR, CCPA, COPPA, FERPA, HIPAA, Privacy Shield (EU/US, Swiss/US, Data Privacy Practices), and TrustArc.
- Stores Limited User Information: Zoom only stores a user’s email address and password. Company name, phone number, and full name are all optional.
- Collects User Technical Information For Troubleshooting Purposes: During meetings, Zoom only stores a user’s OS details, IP address, and device information for troubleshooting purposes.
- Zoom Doesn’t Monitor Meetings: The company does not monitor user meetings, sessions, and chats.
- Zoom Doesn’t Sell Information To Advertisers: The company does not provide or sell any stored user or meeting information to advertisers.
To learn more about Zoom’s security measures and settings, click here.
Why Should You Care About The Security Of Your Zoom Account?
- Keeping Your Personal & Business Communications Secure
Whether you are communicating via the Zoom app for personal or business use, you want all of your audio, text, and video calls to be secure. Likely, you are sharing personal and private information you don’t want others accessing and viewing. For example, you are discussing with a client one-on-one about their bank account and other confidential financial material. If their information were to get out somehow, your client could be robbed of their finances and possibly have their identity stolen. Any personal or business information leaked could be detrimental to you and your business. Zoom has taken measures and provided the tools to secure user’s data from these types of risks.
- To Ensure Your Webinar Isn’t Shared Without Permission
If you are hosting a webinar or class online, one of the concerns most hosts have is their webinar being shared without permission. Many webinars and classes contain proprietary information that is not supposed to be shared without permission. Thankfully Zoom has the tools to add watermarks to videos and audio that are recorded.
- Only Having Reputable and Well-Mannered Participants Attend Your Meeting
If you publicly share your class or webinar on social media, the chances are you will not know everyone that is attending. So, it’s likely that not everyone that’s attending will conduct themselves in an appropriate manner. Zoom hosts are able to remove any participant they want, which comes in handy in cases such as the one mentioned above.
Those are just some of the many security, privacy, and safety measures Zoom is taking to secure their platform and protect user accounts. It’s advisable to always do your homework before using any video communications app.
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